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- Accounts Receivables
· Invoicing or billings as needed from client work orders
· Categorize receivable transactions into the accounting system
· Prepare and issue periodic statements
· Issue client-approved credit memos and refund checks
· Maintain subsidiary receivables ledger
· Process client-approved adjustments
· Record payments received to customer accounts, from client prepared
deposits
Accounts Payable
· Input vendor bills (invoices)
· Classify expenses to the correct account
· Maintain vendor histories
· Manage vendor inquiries about payment status
· Maintain copies of vendor payments
· Preparation of applicable Form 1099
· Issue checks to vendors based on due dates or client instruction
· Reconcile vendor statements to accounts payable ledger
· Reporting to organization on detailed aged payables and cash requirements
Cash Management
· Record sales and deposit reports
· Verify deposits and report variances
· Reconcile and verify credit card deposits
· Reconcile monthly bank statements
Depreciation
· Record and calculate depreciation and amortization
· Maintain and classify, capitalize, and record fixed assets items and
capital expenditures
· Maintain depreciation schedules in accordance with Internal Revenue
Service guidelines
Financial Reporting
· Profit & Loss (Statement of Income and Expenses) and Balance sheet
(Statement of Assets and Liabilities) each month-end
· Periodic Accounts Payable and Accounts Receivable aging reports
Payroll
· Employee time records are uploaded by client each pay period
· We complete payroll and the client prints, signs and distributes paychecks
· Prepare employee earnings statements complete with current pay period and
year-to-date
wages, taxes, and adjustments
· Prepare department summaries of month-to-date payroll data in addition to
customized
reports specific to client
· Prepare timely and accurate notifications of tax liabilities and deposits
· Complete year end W-2 forms
· Process and submit garnishment payments
· File new hire reporting to state
· Prepare, file, and pay all Federal, State, and local payroll taxes
· Record payroll expenses
Periodic Tax Filings
·State and local Sales and use tax filings
·Applicable Meals and Lodging tax filings
·Payroll tax returns as applicable
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